ITB 2027-01 – Front Entrance, Island, HOA Property & Pond 2 Easement

SCOPE OF WORK - Front Entrance, Island, HOA Property & Easement on Pond 2

Contract Period: March 1 through November 30

1. SERVICE FREQUENCY

The Contractor shall provide complete grounds-maintenance service two (2) times per month during the contract period of March through November. There shall be a minimum of two weeks between scheduled services whenever practicable. Both required monthly services shall include all mowing, edging, trimming, weed inspection, cleanup, and sprinkler-system inspection described in this Scope of Work. The Contractor shall not combine the two required monthly services into a single visit. This requirement results in a minimum of eighteen (18) complete scheduled grounds-maintenance services during the nine-month contract period.

2. AREAS INCLUDED

The Contractor shall provide grounds-maintenance services for the following HOA-maintained areas:

• Front entrance of the Lakes of Carrington neighborhood on W. Quintette Rd.
• Landscaped entrance island.
• HOA-maintained property and easement associated with Pond 2.
• Areas surrounding the entrance brick wall.
• Two entrance flower beds.
• Applicable street-side grass and edges within the designated HOA-maintained areas.

3. MOWING – TWICE PER MONTH

During each of the two required monthly service visits, the Contractor shall mow all designated grass areas included within this Scope of Work.

Mowing shall include:

• Front entrance grass areas.
• Landscaped island grass areas.
• HOA-owned property.
• HOA-maintained Pond 2 easement areas.
• Other designated grass areas within the contracted maintenance area.

Grass shall be maintained at an appropriate and consistent height and shall present a neat and professionally maintained appearance following each service.

4. EDGING – TWICE PER MONTH

During each of the two required monthly service visits, the Contractor shall edge:

• The curb surrounding the entrance island.
• Applicable street-side edges within the HOA-maintained areas on pond 2.
• Other hard-surface boundaries where grass growth creates an unfinished appearance.

Edging shall produce a clean and defined separation between turf and curbs, streets, or other applicable hard surfaces.

5. STRING TRIMMING / WEED TRIMMING – TWICE PER MONTH

During each of the two required monthly service visits, the Contractor shall perform string trimming or weed trimming as necessary around:

• The entrance brick wall.
• Signs and structures.
• Curbs.
• HOA property boundaries.
• Pond 2 easement areas.
• Trees, posts, utility structures, and other obstacles.
• Areas inaccessible to normal mowing equipment.

Trimming shall be performed so that the completed area has a uniform appearance with the surrounding mowed turf. Care shall be taken to prevent damage to the brick wall, signs, trees, irrigation equipment, utility equipment, fencing, and other HOA property.

6. FLOWER BED MAINTENANCE

The two flower beds located at the entrance shall be inspected during each scheduled service visit. Weeds shall be hand-pulled or otherwise removed as needed to maintain a neat and maintained appearance. The Contractor shall apply an appropriate weed-prevention treatment two (2) times during the March through November contract period. The Contractor shall provide the HOA with the dates the weed-prevention treatments were applied.

7. SPRINKLER / IRRIGATION SYSTEM INSPECTION – ONCE PER MONTH

The Contractor shall test the entrance sprinkler/irrigation system once per month, preferably following completion of each scheduled mowing service.

The inspection shall include observation for:

• Broken or missing sprinkler heads.
• Leaking sprinkler heads or lines.
• Sprinkler heads fail to activate.
• Obstructed sprinkler heads.
• Visible damage to irrigation components.

Any observed damage, malfunction, or other deficiency shall be reported to the HOA Board promptly. The Contractor shall not perform repairs or incur additional charges without prior authorization from the Lakes of Carrington Homeowners Association.

8. CLEANUP – EACH SERVICE

Following each of the two monthly service visits, the Contractor shall:

• Remove or disperse excessive grass clippings.
• Blow grass clippings and landscaping debris from streets, curbs, sidewalks, brickwork, and other hard surfaces.
• Remove contractor-generated debris.
• Leave all serviced areas in a clean and professionally maintained condition.

Grass clippings or landscaping debris shall not be intentionally blown into streets, storm drains, retention ponds, flower beds, or neighboring properties.

9. DAMAGE AND CONDITION REPORTING

The Contractor shall promptly report observed conditions that may require HOA attention, including:

• Irrigation damage.
• Damage to HOA property.
• Other unusual conditions observed while performing the contracted services.

When practical, photographs should accompany the notification. Any damage caused by the Contractor, its employees, subcontractors, or equipment shall be immediately reported to the HOA.

10. ADDITIONAL WORK

Work outside this Scope of Work shall not be performed or billed without prior authorization from the Lakes of Carrington Homeowners Association. The Contractor shall provide pricing for requested additional services before performing such work unless emergency circumstances require otherwise.

11. CONTRACTOR ACKNOWLEDGMENT

By accepting this contract, the Contractor acknowledges that the required grounds-maintenance frequency is two (2) complete service visits per month from March through November, for a minimum of eighteen (18) scheduled service visits.

Each scheduled service includes the required mowing, edging, trimming, flower-bed inspection, sprinkler-system inspection, and cleanup described in this Scope of Work.

Contractor/Company: __________________________________________

Authorized Representative: ____________________________________

Signature: ___________________________________________________

Date: ______________________

Lakes of Carrington Homeowners Association, Inc.

Authorized Representative: ____________________________________

Signature: ___________________________________________________

Date: ______________________